proALPHA Document Management System
How to simplify cross-departmental document access – even on the go
Your team needs access to all relevant documents anytime and anywhere to ensure quick and seamless business processes.
Our electronic Document Management System (DMS) integrates documents, processes and information retrieval into a unified system, complete with audit-proof archiving in compliance with GoBD standards (generally accepted principles for keeping and storing accounts, records and documents in electronic form and for data access). Thanks to full integration with our ERP system, all documents are accessible regardless of location and time.
Features and more
Detailed information about proALPHA DMS compiled in a single PDF.
The Highlights of Document Management in proALPHA ERP
- Fast, cross-departmental access to digital documents
- Easy document assignment to a business transaction via drag and drop
- Connection with Microsoft Office and the email system
- Audit-proof archiving in compliance with GoBD
- Automated workflows
Benefits of DMS in the ERP System
Thanks to our fully integrated document management system , your employees can assign documents like emails, receipts, invoices or design drawings to a business transaction via drag-and-drop. All contents of the file are then archived in one place.
Every department, from purchasing to accounting and service, can access DMS functions exactly where needed within the ERP system. This flexibility extends to mobile access to the document management software, allowing easy document searches throughout the company remotely – ideal for customer meetings where up-to-date information is essential.
Key features of proALPHA Document Management System:
- Full-text and keyword search
- Barcode-supported document assignment
- Automatic keyword assignment
„proALPHA DMS is a powerful tool. It helped us automate and digitize almost all information flows in our company.“
Stefan Meffert
CEO, apra Group
How Does Our Electronic Document Management System Work?
Software-aided audit-proof archiving is crucial for most companies as regulatory requirements continue to grow. Our DMS meets this need, offering comprehensive document management and automated document processing fully integrated into our ERP software.
Automated document processing
Supplier invoices, test certificates and other scanned documents can be assigned to a business transaction and archived during entry. This is made easy in our DMS with drag-and-drop functionality. Integrated workflow management systems ensure smooth operations and minimal processing costs with automated document processing. Thus, documents are directly sent to the relevant department for further processing.
Efficient document management
With our DMS, your employees can access all documents and associated transactions throughout the system, even on mobile devices. Each department, from sales to engineering to accounting, can view the relevant documents, enhancing efficiency in processes involving multiple departments. Best of all, Microsoft Office documents can be created and edited directly within our DMS.
Fast archiving and retrieval
Documents created in our ERP system can be archived automatically via COLD (Computer Output on Laserdisk) and barcode, even after each modification, if needed. Documents from Microsoft Office applications and Windows Explorer can also be added to the archive and assigned.
If you’re looking for a specific document, keyword and full-text searches can help. This way, you can find the required documents even on mobile devices.
Audit-proof storage in compliance with German GoBD standards
Our DMS utilizes server-based versioning, meaning you can store and retrieve all document versions at any time. This ensures audit-proof archiving in compliance with German GoBD. You can assign legal retention periods and mark documents as tax-relevant, whether they are scanned incoming mail or files from external systems.
Ready to streamline your business processes and reduce the effort of audit-proof archiving? Then take the step forward with proALPHA Document Management System.
